KPI Tracker

Key Performance Indicator Tracker

Collections availability (monthly)

Ensure e-books and print books are accessible to users via Library Search within 3 working days of receipt, supporting timely discovery and borrowing.

Date	Target % - 95
1 October 2025	99.72%
1 November 2025	98.63%
1 December 2025	97.89%
1 January 2026	96.39%
1 February 2026	99.15%
1 March 2026	99.35%
1 April 2026	97.69%

Maintain 99.9% uptime for Library and Archives search tools, ensuring reliable access in line with vendor service level agreements (excluding scheduled downtime).

Date	Target % - 99.9
1 October 2025	100%
1 November 2025	100%
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%

Provide prompt access to archival materials: items at the Modern Records Centre will be ready for consultation within 2 working days, and items from the External Store (Wellesbourne) within 7 working days (excluding bank holidays and university closure days).

Date	Target % - 100
1 October 2025	100%
1 November 2025	100%
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%

Ensure newly received bequeathed and deposited materials are discoverable at a collection level on Archives Search within 20 working days, enhancing visibility and access to unique resources.

Date	Target % - 100
1 October 2025	100%
1 November 2025	100%
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%

Collections availability (termly)

Guarantee that 90% of essential readings submitted by academic departments before review deadlines (31 July, 30 November, 30 March) are available before the start of each term, enabling students to prepare effectively.

Date	Target % - 90
1 October 2025	98.45%
1 November 2025	N/A
1 December 2025	N/A
1 January 2026	100%
1 February 2026	N/A
1 March 2026	N/A
1 April 2026	N/A
1 May 2026	100%

Training activity (termly)

Achieve 95% confidence uplift among participants who provide feedback, demonstrating the effectiveness and impact of Library and Archives training sessions.

Date	Target % - 95
1 October 2025	100%
1 November 2025	100%
1 December 2025	100%
1 January 2026	N/A
1 February 2026	N/A
1 March 2026	100%
1 April 2026	N/A

Feedback

Respond to 100% of formal complaints within 20 working days, in line with University procedures, ensuring concerns are addressed promptly and respectfully.

Date	Target % - 100
1 October 2025	N/A
1 November 2025	100%
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%

Maintain a minimum 4 out of 5 star satisfaction rating from users based on feedback received via our enquiry management system.

Date	Target - 4
1 October 2025	4.9
1 November 2025	4.9
1 December 2025	4.7
1 January 2026	4.8
1 February 2026	4.8
1 March 2026	5.0
1 April 2026	4.6

Exceed the sector average for Library-related questions in national surveys (e.g., NSS), reflecting our commitment to continuous improvement and user satisfaction.

This data is collected annually; the next update will be available in July 2026.

Date	Target % - 100
1 October 2025	N/A
1 November 2025	N/A
1 December 2025	N/A
1 January 2026	N/A
1 February 2026	N/A
1 March 2026	N/A
1 April 2026	N/A

Enquiries

Acknowledge 100% of enquiries within 1 working day (Monday鈥揊riday, excluding bank holidays and University closure days), ensuring users feel heard and supported.

Date	Target % - 100
1 October 2025	100%
1 November 2025	100%
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%

Resolve 80% of enquiries within 1 working week, with weekly updates provided for more complex cases.

Date	Target % - 80
1 October 2025	87%
1 November 2025	86%
1 December 2025	87%
1 January 2026	90%
1 February 2026	88%
1 March 2026	94%
1 April 2026	92%

Ensure staff are available to greet and assist users within 1 minute of approach during staffed hours, with 90% of face-to-face enquiries resolved immediately or within 1 working day if follow-up is needed.

Date	Target % - 90
1 October 2025	N/A
1 November 2025	N/A
1 December 2025	100%
1 January 2026	100%
1 February 2026	100%
1 March 2026	100%
1 April 2026	100%